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Player Appearance Requests

The QR Reds work hard in the Community to provide support and fundraising wherever possible. The Reds receive many charity requests and player appearance requests which the team endeavours to meet within the constraints of the players' travel, training, playing and other commitments.

The keys to making a successful request are primarily:
1) Advance notice (a minimum of one month); and
2) Meeting the request criteria.

All requests for a player appearance must meet the notice period, request criteria and other requirements set out below:

Notice
All requests must be made in writing a minimum of one (1) month prior to the event or activity.

Criteria
The charity, school, event or community group making the request must address at least one of the following categories:
a) Rugby Development: Support rugby at the grassroots level. Queensland Rugby has an objective of re-connecting the Reds with their grassroots support in 2010 - 2011.
b) Youth and Education: Help young people build purposeful lives by providing the right pathway.
c) Health and Wellbeing: Help improve health and wellbeing in the community.

Other requirements
a) The charity, school, event or community group making the request must not be associated with any conflicting sponsors of the QR Reds or Queensland Rugby.
b) The charity, school, event, community group or company receiving our support must be a not-for-profit organisation.
c) No athletic functions with risk of injury will be considered.
d) Appearance requests should be kept to a maximum of one (1) hour. Any extension of this may be considered but cannot be guaranteed.
e) If you are successful in your request please note that separate permission is required should you wish to include the planned appearance of QR Reds in advertising/posters etc.
d) Please note that player schedules are often subject to late change. The QR Reds and Queensland Rugby will not be held liable for the cancellation of an approved player appearance, and/or the replacement of an approved player with another player.

The request process
Please address all player appearance requests on the organisation letterhead to:

Player Appearance
Queensland Rugby
PO Box 205
Kelvin Grove DC QLD 4059

All requests must contain the following information:
• The name of the organisation requesting the appearance
• The proposed role for the player(s) at the event (eg presenting awards, signing autographs).
• Date, time and venue where the player is required (pending approval).
 

Autographs

Players are always happy to sign autographs when personally approached at appearances and after training or games. Queensland Rugby is unable to accept, nor take responsibility for, merchandise sent to the QR Reds for signing and these items will be sent back to the owner unsigned, unless the request conforms to the Criteria outlined for Merchandise and Charity Requests. 

Charity Support Requests

Each year the QR Reds and Queensland Rugby select a number of charities to support during the season. In 2010 these are:

The Royal Brisbane & Women's Hospital Foundation raises money to fund clinical research and purchase vital pieces of life-saving equipment at the Royal Brisbane & Women's Hospital, Queensland's largest and busiest hospital.

The Zig Zag Foundation is a Brisbane based charity fundraising organisation that works tirelessly to raise money on behalf of registered local and national charities (with an emphasis on QLD). The funds raised are aimed to assist sick and underprivileged children from 0-18 years for specific special projects and needs which otherwise would not be met through government funding or other charity organisations.  QR Reds players Van Humphries and Peter Hynes were announced as ambassadors for the Zig Zag Foundation at the Reds Gala in July.

We also receive numerous requests for support including player appearances, signed merchandise and match day tickets from a variety of charitable and community causes. Unfortunately, we are unable to meet every request, but will try to help where we can in accordance with the player appearance policy outlined above and in line with the following policies.

Merchandise Requests

Queensland Rugby does not provide cash donations but is sometimes in a position to provide merchandise. All requests for merchandise must meet the Criteria set out above for player appearance requests. These will be considered on merit and any merchandise supplied as stocks permit. Any merchandise supplied should be use for fund-raising for the charity or group. If a charity, school, event or community group is awarded a merchandise item, it may not receive a further item until at least 12 months later.

Match Tickets

Queensland Rugby is sometimes able to offer Super Rugby home game tickets on a highly selective basis. All requests for tickets must meet the Criteria set out above and there is a limited number of tickets available to each home game.

The request process
1) Download and fill in the Charity Request Form from the link below
2) Attach your Charity Request Form and supporting letter for your charity, merchandise or match ticket requests on organisation letterhead to:

Charity Request
Queensland Rugby
PO Box 205
Kelvin Grove DC QLD 4059

All requests must contain the Charity Request Form. Any request with an incomplete or illegible form or requests that do not include the Charity Request Form will automatically be denied.

Once your request is received the following process will take place:

1) On receipt of your request, including the correctly completed Charity Request Form, you will receive a confirmation email from Queensland Rugby.

Please note: If you do not receive a confirmation email your request has not been received or your forms are incomplete. Queensland Rugby does not accept responsibility for contacting organisations who incorrectly complete or do not include the Charity Request Form.

2) Your request will be assessed according to the Criteria on the Charity Request Form, this process may take up to one (1) month. If your request is made during the Reds season this process may take up to two (2) months. We will endeavour to process requests in a timely manner however reserve the right to use time periods noted above.

Please note: Even if your request satisfies the Criteria set out, there is no guarantee it will be met due to the overwhelming number of requests received each year. The highest priority will be given to Junior Rugby Development.

3) You will be contacted via written correspondence as to whether your request has been successful. No correspondence will be entered into over Queensland Rugby's decision.
 
Please note:  a) If you do not receive a response from the QR Reds or Queensland Rugby, you should assume your request has not met the Criteria and has been denied. Those who are otherwise unsuccessful will be advised accordingly; b) Donated merchandise cannot be used for any other purpose other than that stated on the application letter or re-sold for any individual’s profit;
c) Queensland Rugby’s decision is final.

• Charity Request Form 2010/2011  (pdf - 346 kb)